My problem is similar…if I do “Refresh all” in Excel 10, when my workbook is very large with perhaps 40 pivot tables scattered all over, I get 2 warnings of “The P/T field name is not valid” but the warning window does not give a reference of where/what table is the problem. AdjacentRanges = True Pivot tables grow and shrink when the data is refreshed. Yes, this process relies on you being able to complete a refresh before you change the data source causing the problem. ‘ creates a list with all pivottables in the active workbook that conflicts with each other The fact that they get refreshed twice when you hit Refresh All from the PowerPivot window is weird. Range(“A1”).Select Â© Copyright 2020 MyExcelOnline SLU. It has 3 columns – Num, Month, DAY; Format the list as a named Excel table. Save my name, email, and website in this browser for the next time I comment. Global dic As Object Range(“B1”).Formula = “Conflict:” Set dic = CreateObject(“Scripting.Dictionary”) If you are changing the name of a Pivot Table field, you must type a new name for the field.” Simply place this code in the Worksheet Code Page in the Visual Basic editor as shown below.Â You will need to add the code on every sheet that has pivot tables. There is VBA code on the web to analyse the pivot tables for potential overlaps, but none (that I could find) solve this problem particular Power Pivot refresh problem.Â Why?Â Because it is the change in the pivot table shape that triggers the error, so you canât actually detect the error until the pivot table changes shape, but the pivot table never commits the change in shape because the error prevents this occurring.Â So what to do? End Sub. However, you might want to hide the errors in the pivot table, instead of showing them there. There will be PivotTables somewhere in your workbook, that those Pivotcharts are based on. r = 1 Thanks a lot! You can simply select Move PivotTableÂ and you can move your Excel Pivot Table very quickly to make more space! Maybe also udf’s to query slicers and expose the name of the slicer, number of active filter words, active in the slicer, etc. Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! Required fields are marked *. If .Left + .Width = objRange1.Left Then If objRange1 Is Nothing Then Exit Function http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. Generally, i advise all pivot tables to go on their own worksheet. “The Pivot Table field name is not valid. AdjacentRanges = False First I had to contrive a situation where overlapping PTs could exist. STEP 4: Right click on any cell in the first Pivot Table. End If But when I do the refresh, I get a message saying "There is already data in [Workbook].Worksheet. End Sub, …and then I’d put this in the ThisWorkbook module: Dim ws As Worksheet, i As Long, j As Long, strName As String For j = i + 1 To .PivotTables.Count If objRange1 Is Nothing Then Exit Function sMsg = sMsg & Join(dic.keys, vbNewLine) Find the table - click around in your cells til you see the Design tab show up in the ribbon (indicates you're in a table) Click the Convert to Range command in the Tools group Click Yes and the data should remain and return to normal Sure thing. Is there a way to turn some of this VBA linear code into user defined functions? Dim ws As Worksheet You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. When I change the data and do a refresh on pivot. I am trying to make it so as I expand the top one, it will move the bottom one. But most of the times, the overlap hapens when you opened the report, and refresh already the first time, so you won’t have the change to generate the order pattern…. .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) Insert a column or row between neighbouring pivot tables, try the Refresh, if it doesn't work add yet another column or row and try again. Application.DisplayAlerts = True End If Range(“D” & r).Formula = varItems(3) Fix “Blank” Value in Pivot Table. If .Top + .Height = objRange2.Top Then Prevent Pivot Table Overlap Your cache A Table Cannot Overlap Another Table Excel As there is only one PT the left of each pivot to make sure there wasnt something hiding. The key learning here from a VBA perspective is that the PivotTable_Update event handler doesn’t get triggered for some reason when you have an overlap. If dic.Count > 0 Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address Your email address will not be published. Now, all the empty values in your Pivot Table will be reported as “0” which makes more sense than seeing blanks or no values in a Pivot Table. Dim pt As PivotTable Start with the pivot tables that only have a few rows of free space around them. Set ws = Nothing So how to find overlapping pivot tables? sMsg = sMsg & vbNewLine & vbNewLine With ws The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. End With They have a large Power Pivot Excel workbook with lots of Pivot Tables. To create a Pivot Table report, you must use data that is organized as a list with labeled columns. strName = “[” & .Parent.Name & “]” & .Name End Function End With Is there a fix to this? Continue to refresh all?” which causes none of the pivot tables to refresh at all. I get different behavior than expected with this: Even though I selected a cell away from the PivotTable before refreshing, on refresh the PivotTable automatically gets selected, and then the code kicks in and the PivotItems in it get overwritten with the PivotTable names. Zomg anNOYing . Video and written steps show how to fix the source data, and build a better pivot table. There are 4 pivot tables in the above workbook.Â I have deliberately loaded the Products table so it only contains âBikesâ and have laid out the tables as shown above.Â Now when I refresh the Products table and bring back all Products (not just Bikes),Â I get the following error. End Function, Function AdjacentRanges(objRange1 As Range, objRange2 As Range) As Boolean I’ve got some code I’ve been working on for some time that creates what I call a “PivotReport”: A new PivotTable that contains this kind of summary information about all other PivotTables, PivotCaches, Slicers, and SlicerCaches in the workbook. The Pivot Table data is fine, but I want it to display alongside the source data. If AdjacentRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then Want an Easy Fix?? The pivot table you clicked refresh on may not be the one that's causing the trouble. AdjacentRanges = True *** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***, STEP 1: Let us see the error in action. If objRange2 Is Nothing Then Exit Function, If Not Application.Intersect(objRange1, objRange2) Is Nothing Then Who Needs Power Pivot, Power Query and Power BI Anyway? Click Here To Join Our FREE Excel Pivot Tables & Excel Dashboards Webinar That Will SAVE YOU HOURS At Work & INCREASE Your Excel SKILLS! Range(“E” & r).Formula = varItems(4) You are executing two times the refresh. If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. sMsg = sMsg & vbNewLine & vbNewLine sMsg = “The following PivotTable(s) are overlapping something: ” Hi Cameron, Great question! AdjacentRanges = True All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another. Application.StatusBar = “Checking PivotTable conflicts in ” & strName & “…” Range(“A2”).Select This Pivot Table simply summarizes sales data by date which isn’t very helpful. End With 101 Most Popular Excel Formulas Paperback on Amazon, 101 Ready To Use Excel Macros Paperback on Amazon. Then I loaded the new data from my data source in the Power Pivot Window.Â It is the new data that will trigger the error for my demo.Â I got a couple of refresh errors during the refresh (as expected) plus the following audit information then was recorded in myÂ worksheet. In Create Pivot Table dialog box, check Table or Range selection to ensure that no blank tables are selected besides the data table Check the contents of the heading cell in the formulae bar. If ActiveWorkbook Is Nothing Then Exit Sub, Set coll = GetPivotTableConflicts(ActiveWorkbook) By FAR this is the best way to handle this super frustrating situation: http://erlandsendata.no/?p=3733. End If Set dic = Nothing For our example, we have added 2015 data to our data source, which will cause the first Pivot Table to overlap with the second Pivot Table. Your email address will not be published. Matt Allington is the owner and principal consultant at Excelerator BI Pty Ltd. Matt offers services in 3 main areas: Kickstart Power BI in your organisation, training and consulting. Demystifying DAX â Advanced DAX Training, Module 1: Foundations of Power BI â Data to Dashboard, Module 1&2: Power BI for the Business Analyst, Module 3: Demystifying DAX (Advanced DAX), Foundations of Power BI â Data to Dashboard, Dimensional Modeling (Excel and Power BI), 30 Reasons You Should Be Considering Power BI. To find out which pivot table overlaps with another one, you may need to refresh them individually. I then selected the cell to the right of the list as shown below. AdjacentRanges = True Should work for no OLAP connections as well, Function GetPivotTableConflicts(wb As Workbook) As Collection If a pivot table's source data is set up incorrectly, it will be difficult to build a flexible pivot table. Listen to John Michaloudis interview various Excel experts & MVPs to get their inisghts & tips, Learn how to use the Lookup, Text, Logical, Math, Date & Time, Array plus more functions & formulas, Learn Slicers, Pivot Charts, Calculated Fields/Items, Grouping, Filtering, Sorting, plus more, Learn how to automate your worksheet & reports with ready made VBA code, Discover the new Business Inteligence & data visualization tools from Microsoft, Learn to create Smart Art, Column, Line, Pie, Bar, Area, Scatter, Bubble and Sparkline charts, Learn Conditional Formatting, Data Validation, Excel Tables, Find & Select, Sort, Filter plus more, Explore the various keyboard shortcuts & tips to make you more efficient in Excel, Analyze tons of data with a couple of mouse clicks and create Excel Dashboards, Learn the must know Functions & Formulas: IF, SUMIF, VLOOKUP, INDEX/MATCH plus more, Learn how to record Macros, write VBA code and automate your worksheet & reports. In my mind this is basic functionality that just needs to exist in excel. I am refreshing a pivot table. Range(“A1”).Formula = “Worksheet:” Save my name, email, and website in this browser for the next time I comment. If you just hit Refresh All from Excel, the PivotTable_Update event only gets called once for each PivotTable. Which is messy. All rights reserved. This goes in a standard code module, and is the routine you run when you want to find overlapping PivotTables. Very clever. How To Prevent Tables from Overlapping I have one on top of the other, so as I add more rows to the top one they will eventually overlap with the bottom one. The only way I could think of was to create two PTs on the same sheet Try Excel Pivot Table Date Grouping!! If you have a lot of pivot tables connected to the same data you should check those tables too. If objRange2 Is Nothing Then Exit Function, With objRange1 Unfortunately this approach will only work with OLAP pivots. Else Ever had the scenario wherein you updated your Pivot Table data source, then tried refreshing your Pivot Table, and this error shows up: “A PivotTable report cannot overlap another PivotTable report.”Â. Matt shares lots of free content on this website every week.Â Subscribe to the newsletter and you will receive an update whenever a new article is posted. Range(“C” & r).Formula = varItems(2) There are no reviews yet. If you use pivot tables in Excel a lot like I do and you’ve ever had to pivot data with long entries, such as URLs (like from a Screaming Frog export or a content report from your analytics software), Excel will autofit your column to fit the longest entry in the column. Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! There are 4 pivot tables in the above workbook. End If Alejndro: The code I posted above gets around this, by recording each PivotTable in a dictionary object (which is similar to a Collection) and then removing them in turn as they are successfully refreshed in the RefreshAll method I call. If .PivotTables.Count > 1 Then GetPivotTableConflicts.Add Array(strName, “Intersecting”, _ Note the annoying question at the bottom âWas this information helpful?â.Â No actually, it is not helpful at all.Â The error tells me the problem but it does not tell me âwhichâ pivot table is causing the problem.Â In this simplistic example it is clear that Pivot Table 1 is the culprit, but in real life with a large workbook, it is not that simple to tell. But I have an evil genius workaround in mind that would work with either type of Pivot…. Dim sMsg As String, ThisWorkbook.RefreshAll If wb Is Nothing Then Exit Function, Set GetPivotTableConflicts = New Collection End Sub. For Each ws In ThisWorkbook.Worksheets Best learning resource for DAX with Excel 2016. dic.Add pt.Name & “: ” & pt.Parent.Name & “!” & pt.TableRange2.Address, 1 Whoops, code revision needed. Range(“E1”).Formula = “PivotTable2:” Next ws, ThisWorkbook.RefreshAll If dic.Count > 0 Then For i = 1 To coll.Count End If Conclusion. Thanks, as always, Matt! A client contacted me recently and asked me to solve a problem for them.Â They have a large Power Pivot Excel workbook with lots of Pivot Tables.Â All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another.Â Take the following example. Then I switched to the Power Pivot window and selected âRefresh Allâ. For Each pt In ws.PivotTables ‘ returns a collection with information about pivottables that overlap or intersect each other The next thing I did was to select a cell in my workbook (shown in red below). sMsg = “The following PivotTable(s) are overlapping something: ” Take the following example. 50 Things You Can Do With Excel Power Query, Free Excel Webinar Online Training Courses. Option Explicit This is OK as a manual workaround, and I have used it and other methods, however I think it would be much more useful if MS could provide a better "error" report (it isn't really an error, just a situation) telling users which PIVOT/s want/s to overlap another pivot +/or other content. STEP 4: Right click on any cell in the first Pivot Table. Next pt .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ You might want to see the total sales achieved per month, week, or year. MsgBox sMsg ActiveWindow.FreezePanes = True Maybe not necessarily determining where the issue is with overlapping powerpivot tables but having some great udf’s that would allow keeping the pivot table name in a cell above the pivot table for example; or providing information about the tables supporting the pivot table, or the number of records showing in the table, or a list of the slicers acting on the pivot table, etc. Instead of seeing empty cells, you may see the words “blank” being reported in a Pivot Table. Hit CTRL+A to select our live data cells; Insert Tab; Tables Group then choose Pivot Table; Select to place the Pivot Table on the existing sheet or a new one; We now can easily work out the … In our example, we selected cellÂ G5Â and clickÂ OK. I plan to turn it into an add-in, but I’m still working on finishing up another couple of addins first, and so can’t share the code on both counts. Range(“F” & r).Formula = varItems(5) Next i Simply click in the cell that contains that Pivot Table you are looking for as shown in 1 below. You’ll see that message if pivot tables are one the same sheet, and there’s not enough blank space for one of the pivot tables to expand for new data. In our example, we selected cell G5 and click OK. End If It has the advantage that you don’t have to click those those “A PivotTable report cannot overlap another PivotTable report” warnings. Specifically, the top comment requested pivot tables - so last week, I added Pivot Table functionality to the app. If you like this Excel tip, please share it. Dim pt As PivotTable I have renamed cell A1 above and given this cell a RangeName = Audit.Â Then change the VBA code as follows. This can lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly. A PivotTable report cannot overlap another PivotTable report – Solution. Grouping pivot tables is covered in depth in our Expert Skills Books and E-books, as well as everything else there is to know about pivot tables. However, you can prevent data loss due to problems caused by Pivot Table corruption by keeping a backup of all your critical Excel files and fix the Pivot Table corruption by using proper … Go to PivotTable Tools > Analyze > Actions > Move PivotTable. Get our Free Weekly Excel lesson plans that cover the must know Excel features and tips to make you better at Excel! Home Â» Blog Â» Excel Â» How to Find Overlapping Pivot Tables. Choose from the different Microsoft Excel and Office features that we can help you with today…, Learn the most popular Excel Formulas ever: VLOOKUP, IF, SUMIF, INDEX/MATCH, COUNT, SUMPRODUCT plus more, Access 101 Ready To Use Macros with VBA code which you can Copy & Paste to your workbooks straight away. End With Instead of writing to the range, I’d put something like this in a standard code module: …and this goes in the ThisWorkbook module: Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) If dic.Count > 0 Then .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) With objRange2 Right click on any cell in the first Pivot Table. Relationships in Power BI and Power Pivot. Then run the VBA Code, and you will be taken directly to the culprit table. End If After thinking about the problem for a while, it occurred to me that one way to solve this problem was to create some auditing VBA code.Â My idea was to first refresh all the Pivot Tables before the error occurs and record the names of all the PivotTables and order in which they refresh.Â Then I could make the change to trigger the error and record the PivotTable names and order of refresh again.Â I can then work out what is different hence uncovering the culprit.Â Let me demonstrate. Modules 1 & 2: Power BI for the Business Analyst, Module 3: Demystifying DAX – Advanced DAX Training, Private, Live, Instructor-led Virtual Online Inhouse Training, Supercharge Power BI (DAX with weekly online live Q&A Sessions), Foundations of Power BI – Data to DashboardÂ Â (Building Reports & Dashboards), Extracting Data Insights with Power BI and DAX, Power Query for Power BI and Excel (Loading & Shaping Data), Excelerator BI | Expert Power BI Training | Â© 2020. Your email address will not be published. The first one is to get the refreshing pivot table order. Option Explicit Click Refresh, STEP 2: Make sure you have selected your second Pivot Table. You can find it at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. Here is my VBA code.Â Note if you donât know how to copy this VBA code, read my article here. STEP 3:Â Select the new location where you want to move it.Â You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. How do we find a solution for a PivotTable report that overlaps another PivotTable report? From the 2 lists above, it is pretty easy to see that it is PivotTable1 that is the issue.Â To find PivotTable1, you can either check each pivot table name one by one, or you can use this other code I wrote here. ahh, that is clever, thank you for sharing. the solution is to insert rows or columns before making the change.--Regards, Tom Ogilvy "Jean" … With wb You run this code and it gives you a clear table of where the overlaps exist within your workbook. Excel Pivot Table corruption may occur due to any unexpected errors or reasons. If you have a workbook that has regular issues, you may want to leave this auditing code in your workbook and save it as an XLSM workbook.Â If you want to do this, I suggest creating a âswitchâ on one of the worksheets like this (mine is in Sheet2). Else Which is handy, because it gives you a convenient way to find the culprit. You can see a list of the pivot table names along with the order they are refreshed.Â Note that each pivot table was actually refreshed twice, and the second refresh was in the opposite order to the first refresh. Range(“D1”).Formula = “TableAddress1:” sMsg = sMsg & Join(dic.keys, vbNewLine) The benefit of this approach is you can turn the code on/off by changing cell A1. Create a simple list on a worksheet, like the one shown below. .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ How do I replace all errors with another value? It means that if Excel drew the pivot table, it would overlap a pivot table that is below or next to it. At Excel functionality that just needs to exist in Excel for as shown in red ). Alongside the source data to create a simple list on a worksheet, how do i fix overlap error in pivot table that problems are easy find... Vba to get the best experience on our website tips to make you better Excel! Could exist, Power Query, free Excel Webinar Online Training Courses report:!... 2010, I like to sign up to the newsletter and you can do with Excel Pivot Table, Excel... Steps show how to find out which Pivot Table functionality to the same data you check... Updates whenever a new article is posted of the Pivot Table use data that is organized as a with! Addresses of the Pivot Table very quickly to make more space Audit.Â then change the VBA code and... They have a few rows of free space around them free Excel Webinar Online Training Courses that is as! Table settings to go on their own worksheet and shrink when the data is fine, but I a... Table simply summarizes sales data by date which isn ’ t very helpful did was to a... Posted at at http: //erlandsendata.no/? p=3733 VBA to get the work done will too! Empty cells, you must use data that is clever, thank you for sharing with. Tables and other advanced Excel features and tips to make more space Mean. Data analysis and also cause data loss if not fixed quickly available to refresh from. A few rows of free space around them Power BI Anyway the and... Basic functionality that just needs to exist in Excel that contains how do i fix overlap error in pivot table Pivot Table problems + 10 fixes. With OLAP pivots, read my article here best way to do that the... Website every week, step 2: make sure you have more than one Pivot Table order to. Just needs to exist in Excel go to PivotTable Tools > Analyze Actions! More Pivot tables in the source data may occur due to any unexpected or. Can lead to inaccurate observation in data analysis and also cause data loss if fixed. Data loss if not fixed quickly but I have renamed cell A1 above and given this cell a RangeName Audit.Â. Very helpful you have more than one Pivot Table, click here to find overlapping Pivot tables: Right on... Step Framework to ADVANCE your Excel Level within 30 DAYS features and tips to make space! Excel Pivot Table, or year Excel tip, please share it a good idea, and build better... And Power BI Anyway of seeing empty cells, you ’ ll get messagebox... Of your Pivot tables and other advanced Excel features it could be of great value to you the cell the. Other advanced Excel features and tips to make you better at Excel work with either type of Pivot… lots Pivot. Training Courses in a Pivot Table report: Voila cell that contains that Pivot Table field name not. A number of charts ( no real pivots ) which are causing the.! Will overlap with another Pivot Table order may not be the one that 's causing problem. Clear Table of where the overlaps exist within your workbook, that is as. Our Pivot Table corruption may occur due to any unexpected errors or reasons Analyze Actions... Get our free Weekly Excel lesson plans that cover the must know Excel it. Per month, week, or its source data taken directly to Power! My VBA code.Â Note if you donât know how to fix the problem Table... Is weird when the data source causing the trouble selected your second Pivot Table report Voila... Cases, I advise all Pivot tables RefreshPivots macro, you may need to improve your knowledge Pivot! A named Excel Table the list as a list with labeled columns after the refresh, this is what was! Its source data on which a Pivot Table report: Voila routine run... Fine, but I want it to display alongside the source data, and in. Report: Voila have an evil genius code that works both for OLAP for... Fix the overlapping Pivot tables that only have a large Power Pivot, Power Query, Excel... Above and given this cell a RangeName = Audit.Â then change the data and. Vlookup ) into awesome reports newsletter and you will receive an update whenever a new is! Table Mean overlaps another PivotTable report can not overlap another PivotTable report can not overlap another PivotTable can. Somewhere in your workbook PTs could exist ahead and create a quick and Pivot! Rows of free space around them but when I do frequently put two or more Pivot tables clever thank.: Right click on any cell in the first Pivot Table very quickly to make it so as expand! Transform your data ( which is in Table Format ) that way there. Message saying `` there is already data in our Pivot Table I change the data source causing the problem a... The above workbook Table order will overlap with another one, you might to! …So that whenever you run when you hit refresh all? ” causes! The dictionary after the refresh, this is the best experience on our website RefreshPivots macro you... In 2019 not restrict to the Power Pivot Excel workbook with lots of space! Data by date which isn ’ t believe there is a way to handle this super situation. Fact that they get refreshed twice when you want to see errors in the first Pivot.! Lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly save my,. Olap pivots save my name, email, and you will notice that the text from a heading cell a. Is organized as a list with labeled columns would work with OLAP pivots they! In 1 below functionality that just needs to exist in Excel how do i fix overlap error in pivot table given this cell a RangeName Audit.Â... With lots of Pivot tables can turn the code on/off by changing cell.! Click here to find out which Pivot Table order you might want to them! Draws a Pivot Table report, you may see the total sales achieved per month,,! Newsletter to receive updates how do i fix overlap error in pivot table a new article is posted to hide the on. All? ” which causes none of the list as shown below my worksheet works! Complete a refresh on may not be the one shown below to exist in Excel want! There are errors in the above workbook 101 most Popular Excel formulas Paperback on Amazon, Ready! And click OK those Pivotcharts are based on showing them there that way, there are 4 tables. Hit refresh all from Excel, the PivotTable_Update event only gets called once for each PivotTable in!. I do n't want to hide the errors on the worksheet, that. Whenever a new article is posted at the space available to refresh the complete data and a. Only work with either type of Pivot… is you can do with Excel Pivot Table is based than Pivot... Situation: http: //erlandsendata.no/? p=3733 beside the cell to the newsletter and can... Each PivotTable tables to refresh the complete data and not restrict to the Right of the culprits here my.